On May 4th, NARA released updated regulations on Digitization Standards for Permanent Records – AC 31.2023. The regulations established standards for digitizing permanent paper records and photographic prints. The regulations are in 36 CFR 1236, Subpart E and go into effect on June 5, 2023. NARA will be issuing a new GRS 4.5 that will cover digitizing records – the GRS and new regulations are related. These regulations have a signi...

On December 23, 2022, OMB released M-23-07, “Update to Transition to Electronic Records”. Item 1.2 states, “After June 30, 2024, all agencies must transfer permanent records to NARA in electronic formats and with appropriate metadata in accordance with NARA regulations and transfer guidance.” Previously, NARA Bulletin 2018-01 defined and updated the minimum set of meta elements that must accompany transfers of permanent...

Since 1967, the Freedom of Information Act (FOIA) has provided the public the right to request access to records from any federal agency. Federal agencies are required to disclose the information requested under the FOIA, unless it falls under one of nine exemptions which protect interests such as personal privacy, national security, and law enforcement. In recent years, federal agencies have been inundated with FOIA requests creating challeng...

Artificial Intelligence (AI) and Machine Learning (ML) are rapidly changing the way records managers track the data they have, from where it is located to who can access it to what information it contains. These technologies are also changing how agencies meet compliance requirements. In this virtual workshop, we break down these concepts and show the potential benefits to your agency. You will leave with a better understanding of how AI/ML ca...

It has been a busy past decade for the Records Management Community: 0MB Memorandum M-12-18, Managing Government Records Directive, required to the fullest extent possible, agencies eliminate paper and use electronic recordkeeping. 0MB Memorandum M-14-16, Guidance on Managing Email, with goal of by December 31, 2016, Federal agencies will manage both permanent and temporary email records in an electronically accessible format OMB Memorandum M-...

Since 1967, the Freedom of Information Act (FOIA) has provided the public the right to request access to records from any federal agency. Federal agencies are required to disclose any information requested under the FOIA, unless it falls under one of nine exemptions which protect interests such as personal privacy, national security, and law enforcement. In recent years, federal agencies have been inundated with FOIA requests creating challeng...

Cloud Computing continues to grow in importance in the public sector. Agency personnel responsible for developing and implementing cloud-based solutions, for implementing data center consolidation and other technology efficiencies, continue to look for opportunities to learn about the best technologies, configurations, service and deployment models and appropriate mix of cloud services, based on their government agency requirements. Digital Go...

DGI is proud to host this 18th annual event! As the volume of digital information continues to grow, the scope of electronic records management has expanded exponentially and is an increasingly critical issue for government agencies, particularly as it relates to providing secure storage, access and retrieval of government records. Key government and industry experts will once again discuss current technology solutions/requirements, policy upd...

To protect the health and safety of attendees, this event has been moved to online-only due to COVID-19 concerns. New Date: 6/10/2020 As a follow-up to Digital Government Institute’s popular flagship E-Discovery, Records & Information Management Conference, government Records Management professionals will once again gather in June to network and continue the dialog about e-discovery, records and information management policies, appli...